Concerned about employee fraud? Discover the red flags & steps you can take to prevent it

Did you hear the news from a couple of years ago about a female employee who committed fraud worth $1.2 million at the company she worked for in Perth? 

Employee fraud remains a real risk for Perth’s small business owners. 

If your business has fewer than 100 employees and you don’t have a plan to deliver healthy internal controls, you’re running the risk of employee fraud. 

However, there are behavioural red flags that point to employee wrongdoing and steps you can take to prevent it happening.

Employee fraud: identify the warning signs

There are some tell-tale signs of an employee who has committed fraud or is thinking about it. 

For instance, he or she may have something to hide and act suspiciously, become defensive or behave more secretively. 


One common clue is if an employee doesn’t want to take a contracted leave. This can be due to fear that someone else might take over their work and discover the fraud. 


Another way to hide fraud is by claiming a lottery win or a “windfall” like an inheritance to explain their new financial status.


Other warning signs are employees who are struggling with debt, those with a history of drug abuse, and those involved in high-risk investments. 


To prevent employee fraud: 

If there is suspicious behaviour, take a closer look at the employee’s conduct.

Avoid excessive employee control

Be vigilant of employees who exert a little too much control or are more interested in certain aspects of their role. 

For instance, if an employee needlessly works long hours or does specific job functions and refuses to share tasks should be a red flag.


When an employee is solely in charge of deals with specific suppliers or vendors, it is a common breeding ground for fraud. 


This is called ‘purchasing fraud’ and usually involves inflating invoices with the employee arranging payment and splitting the difference with the supplier or vendor. 


To prevent employee fraud: 

Avoid providing too much power or control for individual employees when dealing with suppliers.

Prevention is better than cure for employee fraud… 

You should stay on the lookout and be vigilant. Make sure you monitor and control your financial records and note any discrepancies. 



Mismatched payees, questionable companies with unprofessional invoices, or identical payments cleared for similar amounts are huge red flags.


But prevention is always better than a cure for employee fraud. 

Ensure that your bookkeeping is updated regularly and that you are doing reconciliations of bank accounts and credit cards. 


That should help you avoid many of the above scenarios. 


Ascent Accountants can help with any of your questions about effective bookkeeping and preventing employee fraud. 


Call us on 08 6336 6200 and we can help you introduce internal controls to prevent fraud.



Need help with your accounting?

Find Out What We Do
May 14, 2026
One of the most powerful decisions you can make with your superannuation is whether to run your own self-managed super fund (SMSF) and whether to invest in property through it. Most people know it's possible to use super to buy property. Far fewer know how to do it well. The following seven tips are designed to help you make the right decisions. 1. You Can Borrow Money to Purchase Property in Superannuation. Don't have enough in your SMSF to buy an investment property outright? Since 2008, superannuation held in a self-managed super fund can be used to borrow money for property purchase. This is done through a 'limited recourse loan' using a Bare Trust as the Custodian entity. You can't borrow the total value of the property—typically it's up to 80% for residential properties and 60% for commercial properties, with the required deposit held in the SMSF as security. The SMSF then makes the loan repayments, with rental income received by the fund and property expenses paid by the fund. Importantly, if there is a default on the loan, your other assets in the SMSF are generally protected from standard debt recovery and bankruptcy proceedings. The lender only has recourse to the property itself. Upon completion of the loan repayment, ownership of the property transfers legally to the SMSF. 2. Follow These 8 Steps to Set Up Your SMSF Setting up an SMSF properly can be a complex process. It’s best to set up an SMSF with the assistance of a qualified superannuation advisor, like us! We can assist with both the initial setup and the ongoing management of your fund. There are eight core steps to SMSF set up: Select the appropriate structure and name Sign the trust deed that covers how your SMSF is set up and run (it can have up to four members) Establish a trust for the SMSF by investing assets into the fund Register your SMSF with the ATO Set up a separate bank account for your fund Submit your tax file number (and those of any other trustees) Obtain an electronic service address to receive employer contributions into your fund (if applicable) Roll over funds from your existing superannuation account into your SMSF 3. Keep a Liquidity Buffer If you're buying property through superannuation, make sure you plan to keep a liquidity buffer of cash and/or shares in your fund. Lenders will check for this before lending to you—it should be at least 10% of the value you intend to borrow. But beyond satisfying the bank, it's simply good risk management. Property is an illiquid asset. Having accessible funds in the SMSF means you're not caught short if repairs are needed, the property sits vacant, or an unexpected expense arises. Because superannuation is central to most Australians' retirement security, the government has carefully regulated what can and can't be done with it. They don't want people gambling their retirement away on poor investments or incorrectly using their superannuation fund. 4. Use the Rental Income to Repay Your Loan You cannot live in the property you purchase through your SMSF until after retirement. Most people purchase an investment property and use the rental income generated to repay the loan—which makes excellent financial sense. The key is selecting a property that rents easily and delivers a strong rental return. Your purchasing criteria may look a little different to buying a home you'd live in yourself. For example, proximity to public transport, local amenities, and average rental rates in the area matter more than personal preference. 5. Get It Right and Enjoy Significant Tax Efficiencies One of the most compelling reasons to invest in property through superannuation is the tax efficiency on offer. These benefits can significantly improve the long-term return of a property investment compared to holding it in your own name. Key tax benefits include: No capital gains tax or tax no yearly investment earnings if under super caps. Salary sacrifice advantages if you're sacrificing salary payments into super, loan repayments are effectively tax deductible. Capped tax on investment income—the maximum rate of tax on income after expenses is 15%. Any capital gains on investments held for 12 months or more, is taxed at 10%. Standard investors outside super can pay up to 47%. 6. Follow the Same Due Diligence Rules as Any Property Purchase Buying through superannuation doesn't mean relaxing your standards. If anything, the rules governing SMSFs mean you need to be more rigorous, not less. Property is likely one of the most significant financial decisions of your life. Research, not emotion, should drive your choices. The same rules apply whether you're buying in or out of super: Visit and compare multiple properties Know the values of similar properties in the same area Get all property checks performed by the right professionals Shop around for the right loan structure and lender Don't abandon good investor habits just because the structure is different. 7. Always Get Quality Professional Advice Nothing comes without risk—but the right advice significantly mitigates it. The key is understanding what you're getting yourself into: making informed decisions based on accurate data; keeping a diversified superannuation portfolio that doesn't place all your eggs in one basket; and not underestimating how complex buying property in superannuation can be. Sound Simple? It’s all in the details. If the above tips have made it sound straightforward, know that the detail is where the complexity lives. Getting professional advice from the start helps ensure you make the best possible decisions for your future. When selected according to rigorous property-purchasing criteria, property can be an excellent way to grow your superannuation and increase your chances of building a retirement fund that supports the lifestyle you want. Ready to Explore Property in Your SMSF? Whether you'd like to discuss whether an SMSF is right for you or need help setting one up, reach out to Ascent Accountants . If you want assistance managing the property within your fund, contact the Ascent Property Co team .
May 14, 2026
June 30 is closer than you think. Learn what tax strategies are still on the table, how to keep more of what you earned this year, and how to get your payroll ready for Payday Super from 1 July 2026.
May 14, 2026
Is your business structure still working for you? This EOFY, learn how to read the signs of growth, rethink your strategy, and build a real plan from the numbers that actually matter.
April 13, 2026
Buying a home? Discover how holding deposits work and why they can help you stand out in a competitive market.
April 13, 2026
Thinking of changing accountants? Learn the four most common reasons business owners switch and how to find a better fit.
ATaA
April 13, 2026
Stop missing ATO updates. Set up your online portals to receive BAS, notices, PAYG and critical ATO messages.
More Posts