How to save time for your small business

Time is the most valuable thing we have. And small business owners understand this more than anyone. With so much on your plate, too often it feels like there are not enough hours in the day.

We can’t help you find more than 24 hours in a day, but we can give you some of our favourite tips to help you save some more time in your business (and hopefully your sanity too!)

Digitalise tax filing

Taxes can be an absolute chore and filing them can be very time-consuming. This is especially true if you are processing everything manually. It can also mean more room for error. If your taxes are spread out across different systems, spreadsheets, physical documents, and receipts, it can be very tricky to compile them all.

There are plenty of digital systems, like MYOB and Xero, that helps keep everything together in one place. These programs will automatically be up to date with the latest tax regulations, so that is another thing off your plate that can save you time. You are also able to easily see all your accounts and complete your taxes in one place.

Not only is this a massive time saver, but also reduces errors.

Digitalise supplier bills and employee expense submissions

Reducing manual data entry is such a simple and effective way to save time. If you have to deal with a lot of supplier bills within your business, the odds are that this then means a whole heap of time manually entering this data.

There are plenty of options for this to be digitalised. Software is often capable of automatically pulling information and data from emails and PDF’s. This is a massive time saver.

Employee expenses is another component. Streamlining and digitalising this can also save a lot of time.

Digitalising employee expenses also makes it easier for them to hand in their receipts, as they can directly upload them. This helps avoid late submissions, as well as human error.

Automate data collection and capture

In case you couldn’t tell, automation and digitalising your accounting is one of our favourite ways to save time!

You can save even more time by automating tasks such as financial document collection and data entry. There are so many accounting practices that can quite easily be automated which allows you to be able to spend your time analysing the data and working on your business, rather than chasing and inputting data.

Approve transactions quickly

You guessed it, approve transactions quickly with automation.

Bank reconciliation can be such a pain and a common, constant hassle which all business owners will face. This is another element that can be streamlined and automated.

Certain software is able to learn and approve transaction matches based on bank rules you have applied. This helps free up time manually approving transactions.

Invoicing and payment reminders

Late payments can be a real issue and can delay and faulter cashflow.

No small business can avoid the hassle of having to follow up clients that constantly pay late. This process can be extremely frustrating and time-consuming.

Luckily, this is also something that can be automated. This means you don’t have to personally follow up with clients, as automatic reminders will be sent out. A time (and sanity) saver!

Streamline Payroll

Streamlining payrolls can help save your employees and yourself heaps of time. Automated systems can calculate the amount of leave used, employee’s pay, taxes withheld and superannuation, all at the press of a button.

Time-saving can be a real game-changer. It’s 2021, and you shouldn’t be wasting your time on manual and mundane tasks that can all be streamlined and automated. Make the most of the available software programs so you can re-focus your time on the tasks you enjoy doing in your business. Give yourself the time to work on your business, not in it!

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May 14, 2026
One of the most powerful decisions you can make with your superannuation is whether to run your own self-managed super fund (SMSF) and whether to invest in property through it. Most people know it's possible to use super to buy property. Far fewer know how to do it well. The following seven tips are designed to help you make the right decisions. 1. You Can Borrow Money to Purchase Property in Superannuation. Don't have enough in your SMSF to buy an investment property outright? Since 2008, superannuation held in a self-managed super fund can be used to borrow money for property purchase. This is done through a 'limited recourse loan' using a Bare Trust as the Custodian entity. You can't borrow the total value of the property—typically it's up to 80% for residential properties and 60% for commercial properties, with the required deposit held in the SMSF as security. The SMSF then makes the loan repayments, with rental income received by the fund and property expenses paid by the fund. Importantly, if there is a default on the loan, your other assets in the SMSF are generally protected from standard debt recovery and bankruptcy proceedings. The lender only has recourse to the property itself. Upon completion of the loan repayment, ownership of the property transfers legally to the SMSF. 2. Follow These 8 Steps to Set Up Your SMSF Setting up an SMSF properly can be a complex process. It’s best to set up an SMSF with the assistance of a qualified superannuation advisor, like us! We can assist with both the initial setup and the ongoing management of your fund. There are eight core steps to SMSF set up: Select the appropriate structure and name Sign the trust deed that covers how your SMSF is set up and run (it can have up to four members) Establish a trust for the SMSF by investing assets into the fund Register your SMSF with the ATO Set up a separate bank account for your fund Submit your tax file number (and those of any other trustees) Obtain an electronic service address to receive employer contributions into your fund (if applicable) Roll over funds from your existing superannuation account into your SMSF 3. Keep a Liquidity Buffer If you're buying property through superannuation, make sure you plan to keep a liquidity buffer of cash and/or shares in your fund. Lenders will check for this before lending to you—it should be at least 10% of the value you intend to borrow. But beyond satisfying the bank, it's simply good risk management. Property is an illiquid asset. Having accessible funds in the SMSF means you're not caught short if repairs are needed, the property sits vacant, or an unexpected expense arises. Because superannuation is central to most Australians' retirement security, the government has carefully regulated what can and can't be done with it. They don't want people gambling their retirement away on poor investments or incorrectly using their superannuation fund. 4. Use the Rental Income to Repay Your Loan You cannot live in the property you purchase through your SMSF until after retirement. Most people purchase an investment property and use the rental income generated to repay the loan—which makes excellent financial sense. The key is selecting a property that rents easily and delivers a strong rental return. Your purchasing criteria may look a little different to buying a home you'd live in yourself. For example, proximity to public transport, local amenities, and average rental rates in the area matter more than personal preference. 5. Get It Right and Enjoy Significant Tax Efficiencies One of the most compelling reasons to invest in property through superannuation is the tax efficiency on offer. These benefits can significantly improve the long-term return of a property investment compared to holding it in your own name. Key tax benefits include: No capital gains tax or tax no yearly investment earnings if under super caps. Salary sacrifice advantages if you're sacrificing salary payments into super, loan repayments are effectively tax deductible. Capped tax on investment income—the maximum rate of tax on income after expenses is 15%. Any capital gains on investments held for 12 months or more, is taxed at 10%. Standard investors outside super can pay up to 47%. 6. Follow the Same Due Diligence Rules as Any Property Purchase Buying through superannuation doesn't mean relaxing your standards. If anything, the rules governing SMSFs mean you need to be more rigorous, not less. Property is likely one of the most significant financial decisions of your life. Research, not emotion, should drive your choices. The same rules apply whether you're buying in or out of super: Visit and compare multiple properties Know the values of similar properties in the same area Get all property checks performed by the right professionals Shop around for the right loan structure and lender Don't abandon good investor habits just because the structure is different. 7. Always Get Quality Professional Advice Nothing comes without risk—but the right advice significantly mitigates it. The key is understanding what you're getting yourself into: making informed decisions based on accurate data; keeping a diversified superannuation portfolio that doesn't place all your eggs in one basket; and not underestimating how complex buying property in superannuation can be. Sound Simple? It’s all in the details. If the above tips have made it sound straightforward, know that the detail is where the complexity lives. Getting professional advice from the start helps ensure you make the best possible decisions for your future. When selected according to rigorous property-purchasing criteria, property can be an excellent way to grow your superannuation and increase your chances of building a retirement fund that supports the lifestyle you want. Ready to Explore Property in Your SMSF? Whether you'd like to discuss whether an SMSF is right for you or need help setting one up, reach out to Ascent Accountants . If you want assistance managing the property within your fund, contact the Ascent Property Co team .
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