Understanding when food, drink, and recreational activities qualify as "entertainment" is essential for every company, business, and employer. It's great to pick up the tab for a nice meal or a fun outing for the team, but did you know that these activities can impact your business's tax obligations if declared incorrectly? So, when do ordinary perks, like a work lunch or gym membership, cross the line into entertainment? Let's dig into the factors that define entertainment and some common scenarios where these perks can become taxable benefits.
Generally, food, drink, and recreation perks become entertainment when provided in a social or leisure context rather than as necessary support for completing a workday. According to the ATO, the following criteria must apply for these perks to qualify as entertainment:
To determine if food, drink, or recreation qualifies as entertainment, employers need to consider the "why," "what," "when," and "where" factors.
Where: If the perk occurs off-premises—such as at a restaurant or hotel—it's more likely to be entertainment. Meals on business premises typically don't fall under entertainment in a work cafeteria.
Recreation that qualifies as entertainment includes leisure activities. A few examples that would fall under this category include:
When food, drink, or recreation is classified as entertainment, the employer may be subject to fringe benefits tax (FBT). However, FBT classifications fall into one of four fringe benefit categories depending on the circumstances. Correctly categorising expenses ensures compliance and avoids unintended tax liabilities - examples below:
Tax-Exempt Body Entertainment Benefit: When a tax-exempt employer (such as a charity) provides entertainment.
While some perks, like on-premises coffee, don't trigger tax implications, others, like off-site team dinners or gym memberships, can. Understanding these distinctions can simplify tax compliance for employers, ensuring that those perks designed to celebrate and support employees can avoid unforeseen liabilities down the road. For professional advice on this and any other taxation related topic, contact our Ascent Accountants team.